This Policy explains how Opply Limited ("Opply" or "we") collect and use your personal information in connection with recruitment and employment.

Collecting Personal Information

When you apply for a position with Opply we may collect personal information directly from you. We ask for certain data, including educational and employment background, contact information and preferences, job qualifications, and jobs for which you would like to submit an application. This information is necessary for us to process your application. If you do not provide it we may not be able to process your application and may not be able to offer you a position. You may choose to provide to Opply additional information, such as your CV, employment references and related information, and requests regarding salary or benefits.

In addition, Opply may collect information from third parties, for example in connection with initial and ongoing background, employment and social media checks and/or employment references. This information may consist of historical employment information obtained from former employers (e.g. employer references, career history), and social media information from social media sites (e.g. posts, likes and other content).

Sensitive Personal Information

In this Policy, “sensitive personal information” means details of your racial or ethnic origin, political opinions or beliefs, religious beliefs, membership in a trade union, physical or mental health or condition, sexual orientation, commission or alleged commission of a criminal offence and any related proceedings.

Opply does not normally request sensitive personal information in connection with recruitment. If you have a disability and would like Opply to consider any workplace arrangements connected with the disability, you may provide that information during the recruitment process.

Sensitive personal information such as health data will be processed during your period of work with Opply for the purposes of absence monitoring, occupational health, and ensuring that the company provides its staff with a healthy and safe place of work.

Use of Your Personal Information

Your personal information may be used to manage Opply’s recruitment processes, for compliance with corporate governance, and for legal and regulatory requirements. We process your personal information for these purposes to meet our legitimate interests in dealing with your application and finding the best candidate for a position. If you are engaged by us, the information will be used in connection with your work for us and for managing our organization. We use your information for these purposes in order to comply both with employment law and with our obligations under the contract between us. It is also in our legitimate interests to use your information in order to manage our business efficiently and keep our records accurate and up to date.

Data Recipients and Sharing with Third Parties

Opply may share your personal information internally and with service providers and other third parties as necessary in connection with recruitment and employment. Opply requires its service providers to keep your personal information confidential and to use it only for the specific purposes for which it was disclosed.

Security and Confidentiality

Except as otherwise stated in this Policy or as required for legal or regulatory purposes, Opply will keep your personal information in confidence and will not disclose it to third parties without your consent. Opply maintains, and requires its service providers to maintain, appropriate administrative, physical, and technical controls designed to protect the confidentiality and security of your personal information. Opply staff who may have access to personal information are required to keep that information confidential.

Monitoring at work

Opply reserves the right to monitor and/or record your use of office equipment including but not limited to email, social media, Internet, facsimile machines, photocopiers, telephones and mobile telephones. This is carried out in order to ascertain compliance with the terms of your contract with the company, to ensure compliance with Opply’s policies, to prevent, investigate or detect the unauthorised use of Opply’s systems, to ascertain or demonstrate standards which ought to be achieved, and to ensure the effective operation of Opply’s systems.

Retention and Deletion

Opply may retain your information throughout the course of your application for a position. If your application is unsuccessful, Opply may retain your personal information for a reasonable period after the time for applications is closed, during which Opply may consider you for other job opportunities. To the extent permitted or required by law, Opply may delete data at any time and you should retain a copy of any information you submit to us.

If your application for a position is successful, Opply will retain your information for as long as you work with the company. It will also retain that information for a reasonable period after the end of your work for the company for the purpose of providing references and to meet statutory requirements for records retention in relation to employment, tax, accounting and social security.

Your Rights in relation to your Personal Information

You may access, correct and (where it is inaccurate or no longer needed) delete personal information you have submitted to us. In certain circumstances you may also have the right under data protection legislation to object to our use of your personal information, to restrict our use of your personal information, and to be given a copy of your personal information in a commonly-used format to be provided, at your discretion, to another company.

If our processing of your personal information is at any stage based solely on your consent then you can withdraw that consent at any time, but please bear in mind that in most cases we will be processing your personal information on another legal basis.

If you wish to exercise any of these rights, you may do so by sending an email to martin@opply.io. If you have any concerns about our use of your personal information, please contact us at either of these addresses and we will endeavour to resolve your concerns. You also have the right to complain to the Information Commissioner's Office using their website www.ico.org.uk.

Your Responsibilities

You are responsible for the information you provide to Opply, and you must ensure it is honest, truthful, accurate and not misleading in any way. If you provide any information concerning any other person, such as individuals you provide as references, you are responsible for providing any notices and obtaining any consents necessary for Opply to collect and use that information for the purposes described in this Policy.

General

Opply may update this Policy from time to time. If you have any questions or concerns about this Policy or its application, or if you believe your personal information has been used in a way that is not consistent with this Policy, please contact us at martin@opply.io.